Electronic Signature

The Electronic Signatures in Global and National Commerce Act (E-Sign) is a federal act that facilitates the use of electronic records and signatures in interstate or foreign commerce. This policy provides detailed information regarding the E-Sign Act, including information on related regulations, permissible use, and exceptions.


With the passage of the Electronic Signatures in Global and National Commerce (ESIGN) Act in 2000, electronic signatures became legal in every state and U.S. territory where federal law applies. When federal law does not apply, most U.S. states have adopted the Uniform Electronic Transactions Act (UETA).

The Allregs Electronic Signature Policy and Procedures Guide assists financial institutions in complying with electronic signature requirements, including the following topics:

  • Obtaining the consumer’s prior consent
  • Providing required consumer notices, including the Notice of Availability of Paper Records and Notice of Technology Requirements
  • Electronic promissory notes and transferable records
  • Third-party electronic signature (e-sign) vendors
  • Electronic Fund Transfer (EFT) authorizations
  • Quality control topics
  • Operational compliance
  • Record retention


The policy features the following benefits:

  • Supports strong operational practices and preparedness
  • Explains roles and responsibilities
  • Explains what to expect and how to work with auditors
  • Provides practical guidance for managing the audit process from within
  • Features an audit tracking spreadsheet as an optional tool

Optional Services

Maintenance: Receive regular and ongoing industry updates to keep your policy within regulatory requirements.

Publishing: Publish your manual, including your company procedures, in AllRegs Online to complete your policy manual solution.

Contact your account manager for information regarding these optional services!

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